As Amended and Adopted
as of March 5, 2013
CENTRAL WESTCHESTER DEANERY COUNCIL CONSTITUTION
Article I – Name
This organization shall be known as the Central Westchester Deanery Council, hereinafter referred to as the “Deanery Council.”
Article II – Purpose
The parishes that constitute the Deanery Council form this body for the purpose of sharing information, experience and resources on problems and tasks of common interest; working together on area concerns that cross parish lines; serving as a liaison between the parishes and the Archdiocesan Pastoral Council; assisting the Regional Dean of Central Westchester; and collaborating with the Clergy Conference on matters of pastoral concern.
It is not the purpose of the Deanery Council to establish policy for the individual parishes of the Deanery; however, this does not preclude the Deanery Council from presenting recommendations to the Clergy and/or Parish Councils of the parishes within this Deanery.
Article III – Membership
The Regional Dean, appointed by the Archbishop Ordinary, shall oversee all meetings.
The Deanery Council shall have one voting delegate for each parish of the Deanery, although additional representation is welcome.
The other pastors and associate pastors of the Deanery shall be ex-officio members but shall not be entitled to vote.
The Dean may invite certain at-large members, not to exceed four, to provide representation from significant groups in the Deanery.
The Regional Dean shall appoint two persons (one male and one female) as delegates to the Archdiocesan Pastoral Council for a non-renewable term of three years. Each such delegate shall be an ex-officio member of the Deanery Council with voting privileges (unless such Pastoral Council delegate also has voting privileges as a parish delegate to the Deanery Council).
Article IV – Officers
The officers of the Deanery Council shall be the following: Chairperson, Vice Chairperson, Recording Secretary, and Corresponding Secretary.
The Chairperson shall chair all regular and special meetings of the Deanery Council.
The Vice Chairperson shall assist the Chairperson, chair all regular and special meetings of the Deanery Council in the absence of the Chairperson and shall succeed to the office of Chairperson in the event of a vacancy.
The Recording Secretary shall keep accurate minutes of all regular and special meetings of the Deanery Council.
The Corresponding Secretary shall mail copies of the minutes to all members and shall send reminder notices of the meetings, ordinarily at least a week ahead of the scheduled dates.
All of the above officers shall have two-year terms. Ordinarily they may be re-elected once to the same office. Elections shall be held every two years in the spring.
When a vacancy occurs in offices other than that of the Chairperson, the Dean shall appoint a replacement as soon as possible to complete the term.
Article V – Quorum
Representation from eight parishes shall constitute a quorum for the deliberations of the Deanery Council.
Article VI – Voting
As much as possible, matters before the Deanery Council shall be decided by consensus.
If necessary, however, matters may be decided by the affirmative vote of a majority of those present who are entitled to vote. For purposes of this Article, each parish shall be entitled to one vote, no matter how many representatives are present.
Article VII – Committees
The Chairperson shall appoint a nominating committee in election years at least a month in advance of the elections. As needs arise, the Chairperson
shall appoint other committees.
Article VIII – Elections
The officers enumerated in Article IV shall be elected in May or June of the year prior to the commencement of their term.
The nominating committee shall nominate candidates for each of the offices listed in Article IV. The report of the nominating committee shall be provided
in conjunction with the April or May meeting.
Additional nominations may be made from the floor.
When there are two or more candidates for an office, voting shall be by secret ballot.
Article IX – Meetings
Normally the Deanery Council shall have eight regular meetings in the course of a year.
These meetings shall normally be held at regular intervals, generally monthly, from October through June, with the exception of January. Traditionally meetings are held on the first Tuesday evening of the month. In collaboration with the Dean, the Chairperson shall determine
the exact number of meetings per year.
Special meetings may be called by the Chairperson, with the approval of the Dean,
at any time if the matter or matters to be acted upon appear to require attention before
the next regular meeting.
Article X – Adoption
This Constitution shall be adopted by the affirmative vote of a two-thirds majority of those entitled to vote at a regular meeting of the Deanery Council, provided that the text of the Constitution shall have been mailed with the notice of the meeting at which the Constitution is to be acted upon.
Upon confirmation by the Regional Dean, the Constitution shall take effect.
Article XI – Amendments
This Constitution may be amended by the affirmative vote of two-thirds of those present and entitled to vote at any regular meeting of the Deanery Council, provided that the text of the proposed amendment, or the text of the Constitution as proposed to be amended, shall have been mailed with the notice of the meeting at which the amendment or amended version of the Constitution is to be acted upon.
Amendments must also be confirmed by the Regional Dean and shall take effect upon the confirmation by the Dean.
Article XII – Parishes in the Deanery
The Parishes in the Deanery are:
Corpus Christi Port Chester
Holy Name of Jesus Valhalla
Immaculate Conception Irvington
Immaculate Conception Sleepy Hollow
Immaculate Conception Tuckahoe
Immaculate Heart of Mary Scarsdale
The Magdalene Pocantico Hills
Most Holy Trinity Mamaroneck
Our Lady of Fatima Scarsdale
Our Lady of Mercy Port Chester
Our Lady of Mount Carmel Elmsford
Our Lady of Mount Carmel White Plains
Our Lady of Perpetual Help Ardsley
Our Lady of Pompeii Dobbs Ferry
Our Lady of the Rosary Port Chester
Our Lady of Shkodra Hartsdale
Our Lady of Sorrows White Plains
Sacred Heart Dobbs Ferry
Sacred Heart Hartsdale
Sacred Heart of Jesus Port Chester
St. Anthony of Padua West Harrison
St. Augustine Larchmont
St. Bernard White Plains
St.Gregory the Great Harrison
St. John the Evangelist White Plains
St. Joseph Bronxville
St. Matthew Hastings-on-Hudson
St. Pius X Scarsdale
St.Teresa of Avila Sleepy Hollow
Sts. John and Paul Larchmont
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